From the artist’s perspective, platform was designed to be a time-saving and paper-reducing tool. It allows artists to swiftly create customized documents, whether from scratch or using a pre-built template library, and seamlessly send them for digital signing. In addition, the system provides robust product stock management capabilities and keeps a detailed history of each client’s preferences and interactions. From an end-user perspective, the impact was profound. We succeeded in significantly reducing the time and the tedious processes involved in signing documents on-site. Customers now had the flexibility to review and sign documents at their convenience, eliminating the need to visit the salon solely for paperwork-related activities.

The platform includes a powerful central admin module that allows system-level users to manage core elements across all salons, such as tenant (salon) onboarding, treatment setup, and documentation management.

A major part of this module is the contract and consent template builder, designed to help admins manage legal and procedural documentation for beauty and medical treatments across different regions.

• Add & Edit Templates
  Central users can create new consent or contract templates using a flexible, Notion-like editor. They can either build templates from scratch or modify existing ones to suit various procedures, languages, and local regulations, ensuring compliance and consistency across all tenants.
  
  
• Filter Templates
  To keep documentation organized and easily accessible, users can filter templates by country, type, and language. This feature simplifies the process of finding the right version of a form based on regional and procedural requirements.

This module is designed specifically for permanent makeup salon owners to manage daily operations in one place. It allows tenants to organize their staff, define various treatment types, and assign those treatments to specific beauty artists or medical professionals. The goal is to simplify coordination and ensure everything runs smoothly within each salon location.

• Treatment Session Management
  Tenants can create and manage treatment sessions from start to finish. Each session includes details like contract status, provider and customer information, selected techniques, and more, all shown on a single screen. Users can also upload before-and-after photos and track the products used during the procedure.
  
  
• Add Products to Treatment Sessions
  Within each session, users can log detailed product information, including the name, manufacturer, serial number, and batch number. This helps maintain proper documentation and ensures traceability for every treatment performed.

The platform includes a built-in CRM system that allows salon tenants to create and manage a database of their customers. Tenant users can store client profiles, track treatment history, and manage communication directly through the system.

• Customer Communication & Booking Confirmation
  When a treatment session is booked, tenants or beauty artists can send confirmation emails to clients, along with digital contracts that can be reviewed and signed before the appointment.
  
  
• Contract Review & Tracking
  Users can easily access and review all previously sent contracts. The system allows tenants to track the progress of each contract, see how many are attached to a specific customer, and monitor their status in real time.
  
  
• Digital Signing Process
  The platform supports secure digital contract signing, allowing customers to review and sign documents from any device. The system logs important metadata such as IP address, location, and device used during the signing process, ensuring compliance and traceability for every signed agreement.